CLUB BUSINESS RULES FOR IWC HARDOI D.O.D.
On 4th Nov 2015 in a meeting it is resolved by the charter members with due permission of the charter president Mrs Chitra Bajpai that the club will be commanded by the following guidelines and the same will be adhered for conducting the club proceedings by the members and the office bearers.
- There shall be a “General house” headed by the president and a “Board of directors”. General house of the club consists of all the members whose annual dues are paid. “Board of directors” consists of retired presidents and secretaries of the club. While being re-elected as office bearer of the club the member concerned shall be ceased to be member of board of directors for the period for which she is re-elected.
- As far as possible nomination/ election of president and secretary will be done unanimously , and nominated / elected president and secretary will select new team adhering to the principle of seniority cum ability / suitability for the new Innerwheel year with the consent of board of directors, the oath of office will given to the new office bearers in the installation ceremony, in case there is division of opinion for the nomination of president, the election will be held by secret voting.
- The president with the consent of directors can terminate any member if found in anti club activities or in the activities which are not found and proved good for the reputation of the club.
- No member shall be made an office bearer if her attendance in the meetings in the immediately preceding Innerwheel year is less than 75%.
- The outgoing president and secretary will become board members and the president and her team shall perform adhering the advice of majority of board of directors.
- The club proceedings will always be started with the consent of president by the secretary.the minutes of meeting shall be recorded in Minuts register called as register- 1 In the absence of president the senior vice-president available, will perform the duties of president and in the absence of secretary the joint secretary / treasurer will do the duties of secretary .The treasurer shall maintain the accounts of membership fees and also deposit the collection of amount from various sources including donations etc in the club account, she shall also maintain accounts of income and expenditure of the club.
- Club has two Bank accounts in UNITED BANK OF INDIA, Hardoi. One is charity account and the other is club account. all the funds will be deposited in these accounts. Club account will be used for paying the annual subscription to international body and for club expenses. Charity account will be used for charity work and for conducting different events, for meeting expenses and for official visits of office bearers etc.
- The club account shall be operated with the joint signatures of president secretary and treasurer or either two of them.
- The charity account shall be operated with the joint signatures of treasurer and nominated director of the board as nominated by the board.
- No amount above Rs 1000/- shall be paid in cash. In case of cash payment member concern shall submit payment vouchers/ receipts.
- Treasurer will maintain income -expenditure register i.e. register 2 and it will be signed by the president / secretary and board of directors in the month of October,February and June respectivily.
- INDUCTION OF NEW MEMBERS-Members will be inducted through the process of voting by blackballing. A box will be placed in the name of the new member and every member will be allowed to put a ball secretly into the box. The white ball will be treated to be consent and black ball will be taken as disapproval .If four black balls are found in the proposal box after black balling ,the induction of new member cannot be done. Black balling can also be used, if members feel that there is need for secret voting for any resolution in the meeting. If white balls are more in number the resolution will be treated as passed. In case of tie the president will have authority to place another ball of the choice. Induction fees for the new member will be decided as per resolution time to time as per the decision of general house.
- VENUE AND TIME OF MONTHLY MEETING- Monthly meeting will be held on every first Saturday or Sunday of the month as far as possible, at a pre decided venue and time.
- Monthly meetings will be arranged by the members through lottery system.Club meetings will be conducted within its time schedule strictly. Agenda and minutes of meetings will be recorded in a register by the secretary. Every meeting will start with the pledge and end with the national anthem.
- Agenda of the meeting will be fixed in previous meeting and the meeting will be conducted to resolve the issue. Any subject beyond the agenda can only be taken up in the meeting with the consent of the president.
- CLUB FEES-Members will have to pay the annual fees in the month of June of every Innerwheel year and for club meetings and other expenses requisite amount will be deposited in the month of January every year. This amount will be fixed as per resolutions of the general house time to time as per the need.
- The welfare programs will be focused on child welfare, women empowerment, welfare of senior citizens and upliftment of underprivileged and to accomplish these goals the club will adopt measures for fund raising. Fund raised will be deposited in charity account of the club by the treasurer.
- Executive committee will have seven members i.e. president, secretary, vice president, immediate past president, immediate past secretary, treasurer, i s o.
- The printed copies of event reports and photographs will be stuck in the event register i.e. register 3 ,by the secretary chronologically, duly signed by the president.
- On the resolution of club members legal cases by or against club can be contested before competent courts / authority for the welfare of public at large or to protect the interest of club.
- The above Club business rules can be amended with the 2/3rd majority in favour of amending existing rule. By amendment rules can be added deleted or modified.
Thank you so much
